TrackDrive ProHire dedicated virtual assistant services for every role your business runs on
TrackDrive Pro places one trained, dedicated virtual assistant in your business — for customer support, medical billing, bookkeeping, sales, marketing, trucking dispatch, and more — with a second trained VA behind them from day one, serving clients in the UK, USA, and Canada. No shared pools. No rotating agents. No long-term contracts. Live in under two weeks.
Managed virtual assistant services for every function
Every role comes with one dedicated professional and a trained backup right behind them. Start with one function, then grow. Each specialist is vetted, trained on your tools, and managed by us — so you don't manage the manager.
Customer Support VA
Tickets, live chat, phone, and email handled by one dedicated specialist — with a trained backup ready.
Learn more →Medical Billing VA
Claims, denial management, and reconciliation on your exact system and payer mix.
Learn more →Virtual Executive Assistant
Calendar, inbox, travel, and meetings managed by someone who learns how you work.
Learn more →Bookkeeping VA
Books closed and reconciled monthly — never months behind again.
Learn more →Sales VA
Outbound, follow-up, and pipeline hygiene that fills your calendar.
Learn more →Marketing VA
Campaigns, content, and reporting in your brand voice.
Learn more →Trucking Dispatch VA
Loads booked, drivers routed, and paperwork handled across your lanes.
Learn more →Airbnb Co-Host VA
Guest messages, turnovers, and pricing handled around the clock.
Learn more →SEO & Web Dev VA
Site upkeep, technical SEO, and search visibility handled by a specialist.
Learn more →E-Commerce VA
Orders, listings, and inventory managed so you can scale.
Learn more →Customer Support
Dedicated customer service that protects your reputation and your response times
Hire a customer support virtual assistant who learns your product, your tone, and your customers — and handles tickets, live chat, inbound calls, and email end to end. A trained backup VA is ready from day one, so a sick day or a surge in volume never becomes a missed message or a damaged CSAT score.
Hire a customer support vaWhat your customer support va handles
Tools & systems your VA works in
Industries we staff
Medical Billing
Certified billing specialists who keep your claims clean, paid, and compliant
A medical billing virtual assistant trained on your specific practice management system, payer mix, and confidentiality standards before they touch a single claim. Your backup VA is trained in parallel on the same workflows, so coverage holds through vacations, sick days, or staff changes — with no drop in accuracy and no PHI exposure.
Hire a medical billing vaWhat your medical billing va handles
Tools & systems your VA works in
Industries we staff
Executive Assistant
Your calendar, inbox, and travel run by a dedicated EA who thinks two steps ahead
A virtual executive assistant who manages your day so you can focus on the work only you can do. They learn your preferences, your stakeholders, and your priorities — and a trained backup EA is ready to step in the same day if your primary is ever out, so your schedule never slips and nothing falls through the cracks.
Hire a virtual executive assistantWhat your virtual executive assistant handles
Tools & systems your VA works in
Industries we staff
Bookkeeping
Accurate, current books closed on time, every month
A bookkeeping virtual assistant who keeps your financials accurate, categorized, and reconciled — so tax season is painless and you always know your numbers. Your backup bookkeeper is trained on the same ledger, so month-end close never stalls when your primary is out.
Hire a bookkeeping vaWhat your bookkeeping va handles
Tools & systems your VA works in
Industries we staff
Sales
Outbound prospecting and pipeline hygiene that keeps your reps closing
A sales virtual assistant trained on your offer and your ICP who handles the top-of-funnel work your closers shouldn't — prospecting, follow-up sequences, CRM hygiene, and meeting booking. A trained backup sales VA keeps your pipeline moving when your primary is out, so no lead goes cold.
Hire a sales vaWhat your sales va handles
Tools & systems your VA works in
Industries we staff
Marketing
Campaigns, content, and reporting executed in your brand voice
A marketing virtual assistant who runs the day-to-day of your marketing engine — content calendars, social scheduling, email campaigns, and reporting — so your strategist can focus on the big picture. A trained backup keeps campaigns live when your primary is out, with no missed launches or stalled queues.
Hire a marketing vaWhat your marketing va handles
Tools & systems your VA works in
Industries we staff
Trucking Dispatch
Loads booked, drivers routed, and margins protected — even when your dispatcher is out
A trucking dispatch virtual assistant who keeps your fleet moving and your revenue flowing. They book loads, negotiate rates, route drivers, and chase paperwork — and a trained backup dispatcher knows your lanes and your drivers from day one, so losing a dispatcher for a week never means chaos.
Hire a trucking dispatch vaWhat your trucking dispatch va handles
Tools & systems your VA works in
Industries we staff
Airbnb Co-Host
Full guest messaging, pricing, and turnover coordination — 24/7
An Airbnb co-host virtual assistant who keeps your listings booked, your guests happy, and your reviews high. They respond to inquiries within minutes, optimize nightly pricing, coordinate cleanings, and manage every message — with a backup co-host trained on your properties so coverage never drops, even on weekends.
Hire a airbnb co-host vaWhat your airbnb co-host va handles
Tools & systems your VA works in
Industries we staff
SEO & Web Development
A fast, updated site that keeps climbing in search
An SEO and web development virtual assistant who keeps your site fast, secure, and optimized for search — handling technical audits, on-page SEO, content updates, and page speed fixes. A trained backup keeps your site maintained even when your primary is out, so nothing breaks and nothing slips in the rankings.
Hire a seo & web dev vaWhat your seo & web dev va handles
Tools & systems your VA works in
Industries we staff
E-Commerce
Orders, listings, and inventory handled so you can focus on growth
An e-commerce virtual assistant who runs the day-to-day of your online store — order processing, listing creation, inventory updates, and customer messages — across Shopify, Amazon, Walmart, and more. A trained backup keeps your store running and orders shipping when your primary is out, so nothing stalls.
Hire a e-commerce vaWhat your e-commerce va handles
Tools & systems your VA works in
Industries we staff
From discovery call to coverage in under two weeks
A predictable start, built around backup coverage from the first day — not bolted on after something goes wrong.
Discovery call
A 30-minute conversation to map the role, your systems, your tools, and the standard you expect.
Matched & trained
We handpick a dedicated VA and train their backup in parallel — coverage built in from day one, not bolted on after something goes wrong.
Embed & launch
Tools and credentials set up, daily check-ins for the first sprint so nothing gets lost in translation. Live in under two weeks.
Managed & reviewed
Weekly check-ins on what's working. Our coaches step in to train on gaps before you ever have to ask. Replacements handled by us.
Virtual assistant services for your industry
Your specialist is matched to your industry's workflows, tools, and compliance standards — not a generalist learning on your dime.
Healthcare & Medical
HIPAA-trained medical billing, scheduling, and patient support VAs for practices and clinics.
Trucking & Logistics
Dispatch, load booking, and compliance VAs who know your lanes and your drivers.
E-commerce & Retail
Listing, order, and customer support VAs for Shopify, Amazon, and multi-channel sellers.
Hospitality & Rentals
Airbnb co-host and guest experience VAs who keep bookings full and reviews high.
Law Firms & Legal
Executive assistants and intake VAs trained on legal confidentiality and case workflows.
Real Estate
Transaction coordination, lead follow-up, and listing management VAs for agents and brokers.
Professional Services
Calendar, bookkeeping, and client onboarding VAs for consultants and agencies.
Startups & SaaS
Customer success, sales ops, and executive support VAs that scale with your team.
Marketing & Creative Agencies
Project coordination, reporting, and client comms VAs that keep deliverables on track.
Nonprofits
Donor management, grant tracking, and admin VAs that stretch every dollar further.
TrackDrive Pro vs. hiring in-person
Spend your time on the work only you can do. We'll take care of the rest.
TrackDrive Pro
Hiring In-Person
Virtual assistant services FAQ
Straight answers on how TrackDrive Pro's managed virtual assistant services work — before the discovery call.
What virtual assistant services does TrackDrive Pro offer?
TrackDrive Pro offers dedicated virtual assistant services across 10 roles: customer support, medical billing, executive assistant, bookkeeping, trucking dispatch, Airbnb co-host, sales, marketing, SEO & web development, and e-commerce. Every role is staffed with one dedicated VA plus a trained backup from day one.
How do I hire a virtual assistant through TrackDrive Pro?
Book a 30-minute discovery call. We map the role, your systems, and the standard you expect, then handpick a matched specialist and train their backup in parallel. Most placements go from discovery call to live in under two weeks.
What's the difference between a dedicated VA and a shared pool?
A dedicated virtual assistant works only on your business — they learn your systems, your customers, and your standards, and they don't get swapped out on you. A shared pool rotates agents, so knowledge is lost and quality fluctuates. TrackDrive Pro only places dedicated VAs.
What happens if my virtual assistant is sick, on leave, or quits?
Their trained backup steps in the same day. We train the backup in parallel with your primary placement — not after an emergency — so there's no re-hiring scramble and no gap in coverage.
Do you offer backup virtual assistant services?
Yes. Every TrackDrive Pro placement includes a trained backup VA at no extra cost. The backup is trained on your account, your tools, and your workflows from day one, so coverage holds whether it's a Tuesday morning or a Saturday night.
Which tools and software do your virtual assistants work in?
Our VAs are trained on the tools you already use — including Zendesk, Intercom, QuickBooks, Xero, Salesforce, HubSpot, Shopify, Amazon Seller Central, AdvancedMD, Kareo, DAT, Airbnb, WordPress, and more. We match the specialist to your specific tech stack.
Can I hire a virtual assistant for a specific industry?
Yes. We staff VAs across multiple industries including healthcare and medical, trucking and logistics, e-commerce and retail, hospitality and rentals, law firms, real estate, professional services, startups and SaaS, marketing agencies, and nonprofits. Your specialist is matched to your industry's workflows.
How much does a dedicated virtual assistant cost?
TrackDrive Pro virtual assistant services are billed month-to-month with no long-term contract. Pricing depends on the role and coverage hours. There is no salary, benefits, or overhead to carry. Payments are bi-weekly, placements are month-to-month, and you get a custom quote after a free 30-minute discovery call.
Is there a long-term contract?
No. Every placement is billed month-to-month. Add a role, drop one, or swap services without renegotiating anything.
How fast can I get started?
Most placements go from discovery call to live in under two weeks. A call to define the role, a matched specialist, and onboarding on your systems and standards before day one.
Do you handle sensitive work like medical billing?
Yes. Medical billing specialists are trained on your specific system, payer mix, and confidentiality expectations before they touch a claim, and the backup is trained the same way in parallel. We follow HIPAA-aligned workflows for all protected health information.
Can I scale up and add more virtual assistants?
Yes. Start with one role, then add more as you grow. Each new placement gets its own dedicated VA and trained backup. Many clients begin with a single bookkeeping or customer support VA and expand to more roles as you grow.
Do you offer a free trial?
Yes, a 3-day free trial is available before you commit to a placement.
How does pricing work, and how do I pay?
There is no fixed price because every virtual assistant costs differently depending on the role and hours. You get a custom quote after a free 30-minute discovery call, payments are bi-weekly, and placements are month-to-month with no long-term contract.
Which countries do you serve?
Our starter markets are the UK, USA, and Canada.
Is TrackDrive Pro founder-led?
Yes. TrackDrive Pro is run by its founder, who works directly on giving clients a dedicated specialist with a trained backup, rather than a large call-centre pool.
What if my virtual assistant is not a fit?
Tell us. Replacement is handled by us, and a trained backup covers your account in the meantime so work does not stop.
Browse virtual assistant roles
Each role has its own page with what the VA handles, the tools they work in, and the industries we staff.
Customer Support VAMedical Billing VAVirtual Executive AssistantBookkeeping VASales VAMarketing VATrucking Dispatch VAAirbnb Co-Host VASEO & Web Development VAE-Commerce VA
Ready to hire your dedicated virtual assistant?
Book a 30-minute discovery call. No pitch deck, no obligation, no long-term contract.
Book your free consultation →How pricing works
There is no fixed price, because every virtual assistant costs differently depending on the role and the hours you need. Here is how it works, in plain terms:
- Start with a free 30-minute discovery call. We talk through the role, your systems, and the standard you expect.
- Then you get a custom quote for that role and coverage. No price is quoted here because it would not be honest to pretend one price fits every role.
- Pay bi-weekly. Payments are made every two weeks while your placement is active.
- Month-to-month, no long-term contract. Add a role, drop one, or swap services without renegotiating a long contract.
- Try it first: a 3-day free trial is available before you commit to a placement.
- A trained backup is included with your placement, so cover does not depend on one person being available.
If you are in the UK, USA, or Canada — our starter markets — book the free call and we will give you a clear quote for your role. Email info@trackdrivepro.com or use the contact form.